Chapter 251-01 WAC (Definitions)

251-01-010 Administrative employees. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-010, filed 4/22/86.]Repealed by 92-05-034, filed 2/11/92, effective 4/1/92. Statutory Authority: RCW 28B.16.100.

251-01-155 Executive employees. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-155, filed 4/22/86.]Repealed by 92-05-034, filed 2/11/92, effective 4/1/92. Statutory Authority: RCW 28B.16.100.

251-01-180 Fringe benefits. [Statutory Authority: RCW 28B.16.100. 90-14-018, § 251-01-180, filed 6/27/90, effective 8/1/90; 86-09-078 (Order 147), § 251-01-180, filed 4/22/86.] Repealed by 02-15-049, filed 7/11/02, effective 9/1/02. Statutory Authority: RCW 41.06.150.

251-01-205 Hearing examiner. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-205, filed 4/22/86.]Repealed by 98-19-035, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 41.06.150.

251-01-320 Professional employees. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-320, filed 4/22/86.]Repealed by 92-05-034, filed 2/11/92, effective 4/1/92. Statutory Authority: RCW 28B.16.100.

251-01-330 Protected groups. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-330, filed 4/22/86.]Repealed by 99-05-042, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 41.06.150.

251-01-420 Timetables. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-420, filed 4/22/86.]Repealed by 99-05-042, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 41.06.150.

251-01-455 Union shop representation fee. [Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-455, filed 4/22/86.]Repealed by 88-18-018 (Order 172), filed 8/29/88, effective 10/1/88. Statutory Authority: RCW 28B.16.100.

WAC 251-01-005 Administrative assistant exemption. A president or vice-president may have individual(s) acting as his/her administrative assistant(s). The employee normally performs supportive work for his/her superior as an individual contributor without subordinates.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-005, filed 4/22/86. Formerly WAC 251-04-020.]

WAC251-01-014 Affected groups. For affirmative action purposes means racial/ethnic minorities (Black, Asian/Pacific Islander, Hispanic, Native American Indian), women, persons age 40 and over, persons with disabilities, Vietnam Era veterans and disabled veterans.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-014, filed 2/12/99, effective 4/1/99.]

WAC 251-01-015 Affirmative action. A procedure by which racial/ethnic minorities, women, persons of disability, persons age 40 and over, Vietnam Era veterans, and disabled veterans are provided with employment opportunities designed to correct underutilization. It shall not mean any sort of quota system.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-015, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-015, filed 4/22/86.]

WAC 251-01-018 Agency. An office, department, board, commission, or other separate unit or division, however designated, of the state government and all personnel thereof. It includes any unit of state government established by law, the executive officer or members of which are either elected or appointed, upon which the statutes confer powers and impose duties in connection with operations of either a governmental or proprietary nature. Unless the context otherwise requires, use of the term "agency" in WAC 251 means general government agencies and does not include institutions of higher education.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-018, filed 9/10/98, effective 10/12/98.]

WAC 251-01-020 Agricultural employees. Employees performing work which includes farming and all its branches, including cultivating the soil, or growing or harvesting crops, or raising livestock, bees, fur-bearing animals, or poultry; or doing any practices performed by a farmer or on a farm as an incident to or in conjunction with such farming operations.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-020, filed 4/22/86.]

WAC 251-01-025 Allocation. The assignment of an individual position to an appropriate class on the basis of the kind, difficulty, and responsibility of the work of the position.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-025, filed 4/22/86.]

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WAC 251-01-028 Anniversary date. The most recent date of hire into state service which is used in determining if vacation leave in excess of two hundred forty hours is to be extinguished.

[Statutory Authority: RCW 28B.16.100. 88-13-018 (Order 169), § 251-01-028, filed 6/6/88, effective 8/1/88.]

WAC 251-01-030 Annual performance evaluation. The official annual performance rating of an employee recorded on a form(s) approved by the director.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-030, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-030, filed 4/22/86.]

WAC 251-01-035 Appointing authority. A person or group of persons lawfully authorized to make appointments.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-035, filed 4/22/86.]

WAC 251-01-040 Availability. An estimate, based on the best data available, of the number of women, racial/ethnic minorities, persons age 40 and over, Vietnam Era veterans and disabled veterans, and persons with disabilities who have the skills and abilities required for employment in a particular job group as determined from an analysis of relevant data. The determination of the availability of affected group members shall be based on consideration of the following factors:

(1) The affected group population of the relevant labor market.

(2) The size of the affected group unemployment force in the relevant labor market.

(3) The percentage of the affected group work force as compared with the total work force in the relevant labor market.

(4) The general availability of affected group members having requisite skills in the relevant labor market.

(5) The availability of affected group members having requisite skills in an area in which the institution can reasonably recruit.

(6) The availability of promotable and transferable affected group members within the institution.

(7) The existence of training institutions capable of training persons in the requisite skills.

(8) The degree of training which the institution is reasonably able to undertake as a means of making all job classes available to affected group members.

The availability estimates shall be based upon an analysis of the factors determined to be relevant to the particular job class/category.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-040, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 28B.16.100. 87-16-045 (Order 158), § 251-01-040, filed 7/29/87, effective 9/1/87; 86-09-078 (Order 147), § 251-01-040, filed 4/22/86.]

WAC 251-01-045 Board. The Washington personnel resources board.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-045, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-045, filed 4/22/86.]

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WAC 251-01-050 Certification. The act of providing an employing official or appointing authority with the names of the appropriate eligibles to be considered for appointment to fill a vacancy.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-050, filed 4/22/86.]

WAC 251-01-055 Charges. A detailed statement of the specific incidents alleging cause for dismissal or disciplinary action.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-055, filed 4/22/86.]

WAC 251-01-056 Child. For the purposes of WAC 251-09-030, 251-22-045, 251-22-070, and 251-22-110, a biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is under eighteen years of age or eighteen years of age or older and incapable of self-care because of a mental or physical disability. Persons who are in loco parentis includes those with day-to-day responsibilities to care for and financially support a child.

[Statutory Authority: RCW 41.06.150. 02-23-042, § 251-01-056, filed 11/14/02, effective 1/1/03.]

WAC 251-01-057 Child care emergency. A situation causing an employee's inability to report for or continue scheduled work because of emergency child care requirements ("child" as identified in WAC 251-01-172), such as unexpected absence of regular care provider, unexpected closure of child's school, or unexpected need to pick up child at school earlier than normal.

[Statutory Authority: RCW 28B.16.100. 88-13-019 (Order 168), § 251-01-057, filed 6/6/88; 87-14-051 (Order 156), § 251-01-057, filed 7/1/87, effective 8/1/87.]

WAC 251-01-060 Class. One or more positions sufficiently similar with respect to duties and responsibilities that the same descriptive title may be used with propriety to designate each position allocated to the class; that the same general qualification requirements are needed for performance of the duties of the class; that the same tests of fitness may be used to select employees; and that the same schedule of pay can be applied with equity to all positions in the class under the same or substantially the same employment conditions.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-060, filed 4/22/86.]

WAC 251-01-065 Classified service. All positions in the higher education institutions which are subject to the provisions of chapter 41.06 RCW and these rules.

[Statutory Authority: RCW 41.06.150. 98-19-031, § 251-01-065, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-065, filed 4/22/86.]

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WAC 251-01-070 Collective bargaining. The performance of the mutual obligation of the appointing authority and the certified exclusive bargaining representative to meet at reasonable times, to confer and bargain in good faith, and to execute a written agreement with respect to those personnel matters over which the appointing authority may lawfully exercise discretion.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-070, filed 4/22/86.]

WAC 251-01-072 Comparable worth adjustment indicator. A decimal suffix attached to the standard range which identifies the comparable worth entitlement group for a class.

[Statutory Authority: RCW 28B.16.100. 87-20-024 (Order 160), § 251-01-072, filed 9/30/87.]

WAC 251-01-075 Competitive service. All positions in the classified service for which a competitive examination is required before appointment.

[Statutory Authority: RCW 28B.16.100. 93-01-156, § 251-01-075, filed 12/23/92, effective 2/1/93; 86-09-078 (Order 147), § 251-01-075, filed 4/22/86.]

WAC 251-01-077 Consecutive months. A span of time which begins with the effective date of a personnel action and ends on the day preceding that date any number of months later as opposed to consecutive calendar months which is a span of time beginning on the first day of the first month in the sequence and ending on the last day of the last month in the sequence.

[Statutory Authority: RCW 28B.16.100. 89-13-074 (Order 179), § 251-01-077, filed 6/21/89, effective 10/1/89.]

WAC 251-01-080 Counseling exemption. Individuals in counseling-exempt positions are responsible for directing and/or participating in providing academic, athletic, medical, career, financial aid, student activity and/or personal counseling to students. Such activities include, but are not limited to, providing individual and group guidance services using recognized professional techniques and practices.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-080, filed 4/22/86.]

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WAC 251-01-085 Cyclic year position. A position scheduled to work less than twelve full months each year, due to known, recurring periods in the annual cycle when the position is not needed.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-085, filed 4/22/86.]

WAC 251-01-100 Demotion. The change of an employee from a position in one class to a position in another class which has a lower salary range maximum.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-100, filed 4/22/86.]

WAC 251-01-105 Development. The attainment through work experience and training of proficiency in skills which will enable the employee to perform higher level duties.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-105, filed 4/22/86.]

WAC 251-01-110 Director. The director of the department of personnel.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-110, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 87-21-089 (Order 163), § 251-01-110, filed 10/21/87; 86-09-078 (Order 147), § 251-01-110, filed 4/22/86.]

WAC 251-01-115 Dismissal. The termination of an individual's employment for just cause as specified in these rules.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-115, filed 4/22/86.]

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WAC 251-01-120 Eligible. An applicant for a position in the competitive service who has met the minimum qualifications for the class involved, has passed the examination, and has met all requirements for eligibility as stated in the recruitment notice; or an applicant for a position in the noncompetitive service who has met all requirements for eligibility as stated in the recruitment notice.

[Statutory Authority: RCW 28B.16.100. 93-01-156, § 251-01-120, filed 12/23/92, effective 2/1/93; 86-09-078 (Order 147), § 251-01-120, filed 4/22/86.]

WAC 251-01-125 Eligible list. A list established by the personnel officer, composed of names of persons who have made proper application, met the minimum qualifications, and successfully completed the required examination process to be certified for vacancies in a class at the institution.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-125, filed 4/22/86.]

WAC 251-01-129 Emergency health condition. For the purposes of WAC 251-09-030, 251-22-045, 251-22-070, and 251-22-110, a sudden, generally unexpected occurrence or set of circumstances related to one’s health, which requires immediate action and is typically short-term in nature.

[Statutory Authority: RCW 41.06.150. 02-23-042, § 251-01-129, filed 11/14/02, effective 1/1/03.]

WAC 251-01-130 Employee. A person working in the classified service at an institution.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-130, filed 4/22/86.]

WAC 251-01-135 Employee organization. Any lawful association, labor organization, federation, council, or brotherhood, having as one of its purposes the improvement of working conditions among employees, and which has filed a notice of intent to represent employees with the director, and which has been authorized in accordance with WAC 251-14-020.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-135, filed 4/22/86.]

WAC 251-01-140 Employing official. An administrative or supervisory employee designated by the appointing authority to exercise responsibility for requesting certification, interviewing eligibles, and employing classified employees.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-140, filed 4/22/86.]

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WAC 251-01-145 Essential job elements. Knowledges, skills, and abilities which persons must possess in order to perform the duties of a class or a specific position in a class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-145, filed 4/22/86.]

WAC 251-01-147 Examination process. The process used to administer and score examinations. It ends when applicants are notified of their examination results and does not include certification for positions or the actions of employing officials regarding certified eligibles.

[Statutory Authority: RCW 28B.16.100. 93-01-156, § 251-01-147, filed 12/23/92, effective 2/1/93.]

WAC 251-01-150 Examinations. Any measures or assessments used in the process of identifying names for certification to vacancies in accordance with chapter 41.06 RCW and WAC 251-18-240. Examinations include examination content, administration, and evaluation.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-150, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-150, filed 4/22/86.]

WAC 251-01-160 Executive head exemption. Executive heads of major academic or administrative divisions are analogous in the hierarchy to vice-presidents, deans and chairmen. Directors may be executive heads as determined by the director. An executive head is in charge of a separate budget unit and directs subordinates.

[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-01-160, filed 7/8/04, effective 8/8/04; 98-19-035, § 251-01-160, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-160, filed 4/22/86.]

WAC 251-01-165 Exempt position. A position properly designated as exempt from the application of these rules as provided in WAC 251-04-040. (Also see separate definitions of "administrative assistant exemption," "executive head exemption," "research exemption," "counseling exemption," "extension and/or continuing education exemption," "graphic arts or publication exemption," and "principal assistant exemption.")

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-165, filed 4/22/86.]

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WAC 251-01-170 Extension and/or continuing education exemption. Individuals considered exempt in this category are responsible for originating and developing formal education programs for the general public, usually involving close contact with faculty and staff or training or consulting with specific groups in the community to enable them to provide specialized training and/or services to the community.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-170, filed 4/22/86.]

WAC 251-01-172 Family members. Individuals considered to be members of the family are mother, father, sister, brother, mother-in-law, father-in-law, husband, wife, grandparent, grandchild, son, daughter, stepchild, a child in the custody of and residing in the home of an employee.

[Statutory Authority: RCW 28B.16.100. 87-14-051 (Order 156), § 251-01-172, filed 7/1/87, effective 8/1/87.]

WAC 251-01-175 Final examination score. An applicant's final passing score on an examination, plus any veterans or other applicable credits added in accordance with WAC 251-17-150 and/or 251-18-180.

[Statutory Authority: RCW 41.06.150. 02-15-052, § 251-01-175, filed 7/11/02, effective 9/1/02. Statutory Authority: RCW 28B.16.100. 88-02-017 (Order 164), § 251-01-175, filed 12/30/87, effective 2/1/88; 86-09-078 (Order 147), § 251-01-175, filed 4/22/86.]

WAC 251-01-185 Full-time employment. Work consisting of forty hours per week.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-185, filed 4/22/86.]

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WAC 251-01-190 Goals. Flexible targets where good faith efforts are used for hiring and promoting affected group members in job groups where underutilization exists.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-190, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 28B.16.100. 87-02-036 (Order 154), § 251-01-190, filed 1/2/87, effective 2/1/87; 86-09-078 (Order 147), § 251-01-190, filed 4/22/86.]

WAC 251-01-195 Graphic arts or publication exemption. Individuals qualifying for exemption under this category will be involved in performing selected graphic arts or publication activities requiring prescribed academic preparation or special training. Positions of this type are those which use special visual techniques, require original design and layout and/or can be distinguished from positions associated with the standard editorial functions.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-195, filed 4/22/86.]

WAC 251-01-200 Grievance. A dispute filed in accordance with a grievance procedure of a signed collective bargaining agreement.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-200, filed 4/22/86.]

WAC 251-01-201 Higher education system or higher education rules. The system of personnel administration that applies to classified employees or positions under the jurisdiction of chapter 41.06 RCW and Title 251 WAC.

[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-01-201, filed 7/8/04, effective 8/8/04; 98-19-035, § 251-01-201, filed 9/10/98, effective 10/12/98.]

WAC 251-01-210 Institutional examination. An examination developed to meet unique requirements of a single institution.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-210, filed 4/22/86.]

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WAC 251-01-215 Institutions of higher education. The University of Washington, Washington State University, Central Washington University, Eastern Washington University, Western Washington University, The Evergreen State College, and the various state community colleges. For purposes of application of these rules, the term shall be considered to include the various related boards as defined in this section, unless specifically indicated to the contrary.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-215, filed 4/22/86.]

WAC 251-01-220 Job analysis. Any systematic procedure for gathering, documenting and analyzing information about the job content and requirements for a class or position in a class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-220, filed 4/22/86.]

WAC 251-01-225 Job categories. Those groupings required in equal employment opportunity reports to federal agencies.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-225, filed 4/22/86.]

WAC 251-01-230 Job group. For affirmative action goal-setting purposes, a group of jobs having similar content, wage rates and opportunities. An EEO job category may consist of one or more job groups.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-230, filed 4/22/86.]

WAC 251-01-235 Lateral movement. Appointment of an employee to a position in another class which has the same salary range maximum as the employee's current class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-235, filed 4/22/86.]

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WAC 251-01-240 Layoff. Any of the following management initiated actions caused by lack of funds or lack of work and/or for good faith reorganization for efficiency purposes:

(1) Separation from service to an institution;

(2) Separation from service within a class;

(3) Reduction in the work year; and/or

(4) Reduction in the number of work hours.

[Statutory Authority: RCW 41.06.150. 02-07-051, § 251-01-240, filed 3/14/02, effective 5/1/02. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-240, filed 4/22/86.]

WAC 251-01-245 Layoff seniority. The total amount of service an employee earns as a result of unbroken classified employment and statutory allowance.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-245, filed 4/22/86.]

WAC 251-01-250 Layoff unit. A clearly identified structure within an institution, which is approved by the director, and within which employment/layoff options are determined in accordance with the reduction in force procedure.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-250, filed 4/22/86.]

WAC 251-01-255 Lead. An employee who, in addition to his/her other duties, has responsibility regularly to assign, instruct and check the work of others as a significant part of his/her work responsibilities. This definition is not intended to cover professional employees who provide direction to support staff.

[Statutory Authority: RCW 28B.16.100. 88-17-108 (Order 173), § 251-01-255, filed 8/24/88, effective 10/1/88; 86-09-078 (Order 147), § 251-01-255, filed 4/22/86.]

WAC 251-01-258 Nonassociation fee. A fee which an employee who is granted nonassociation as provided in WAC 251-14-058(3) must pay to a union shop exclusive representative. This fee is equivalent to regular dues of the employee organization less any included monthly premiums for union-sponsored insurance programs.

[Statutory Authority: RCW 28B.16.100. 88-18-018 (Order 172), § 251-01-258, filed 8/29/88, effective 10/1/88.]

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WAC 251-01-260 Noncompetitive service. All positions in the classified service for which a competitive examination is not required.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-260, filed 4/22/86.]

WAC 251-01-265 Organizational unit. A clearly identified structure, or substructure of persons employed to achieve a common goal or function under the direction of a single official. An organizational unit may consist of either an administrative entity or a geographically separated activity.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-265, filed 4/22/86.]

WAC 251-01-268 Parent. For the purposes of WAC 251-09-030, 251-22-045, 251-22-070, and 251-22-110, a biological parent of an employee or an individual who stood in loco parentis to an employee when the employee was a child. A person who had day-to-day responsibilities to care for and financially support the employee when he or she was a child is considered to have stood in loco parentis to the employee.

[Statutory Authority: RCW 41.06.150. 02-23-042, § 251-01-268, filed 11/14/02, effective 1/1/03.]

WAC 251-01-270 Part-time employment. Work of twenty or more hours per week but less than full time employment with an understanding of continuing employment for six months or more.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-270, filed 4/22/86.]

WAC 251-01-275 Periodic increment date (P.I.D.). The date upon which an employee is scheduled to move to a higher salary step within the range for his/her current class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-275, filed 4/22/86.]

WAC 251-01-280 Permanent employee. An employee who has successfully completed a probationary period at the institution within the current period of employment or trial service period resulting from promotion, transfer, lateral movement, or voluntary demotion from another institution, related board or state agency.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-280, filed 4/22/86.]

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WAC 251-01-285 Person of disability. Any person with physical, mental or sensory impairments that would impede that individual in obtaining and maintaining permanent employment and promotional opportunities. The impairments must be material rather than slight, static and permanent in that they are seldom fully corrected by medical replacement, therapy, or surgical means.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-285, filed 4/22/86.]

WAC 251-01-290 Personnel officer. The principal employee in each institution/related board responsible for administrative and technical personnel activities of the classified service.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-290, filed 4/22/86.]

WAC 251-01-295 P.I.D. Commonly used abbreviation for periodic increment date.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-295, filed 4/22/86.]

WAC 251-01-300 Position. A set of duties and responsibilities normally utilizing the full or part-time employment of one employee.

[Statutory Authority: RCW 28B.16.100. 87-02-036 (Order 154), § 251-01-300, filed 1/2/87, effective 2/1/87; 86-09-078 (Order 147), § 251-01-300, filed 4/22/86.]

WAC 251-01-305 Principal assistant exemption. Individuals qualifying for exemption under this category function as second-in-command in importance levels. The individual may perform many of the functions of his/her superior in the superior's absence, or alternatively may have major administrative or program responsibilities. Reporting relationships will not be below that of the executive head. In some institutions an executive head may have more than one principal assistant as determined by the director.

[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-01-305, filed 7/8/04, effective 8/8/04; 98-19-035, § 251-01-305, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-305, filed 4/22/86.]

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WAC 251-01-310 Probationary period. The initial six-month period of employment in a class following appointment from an eligible list of a nonpermanent employee. However, upon prior approval by the director, the probationary period for selected classes may be established for a period in excess of six months but not to exceed twelve months.

[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-01-310, filed 7/8/04, effective 8/8/04. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-310, filed 4/22/86.]

WAC 251-01-315 Probationary reappointment. Appointment of a probationary employee from an eligible list to a position in a different class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-315, filed 4/22/86.]

WAC 251-01-325 Promotion. The appointment as a result of recruitment, examination and certification, of a permanent employee to a position in another class having a higher salary range maximum.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-325, filed 4/22/86.]

WAC 251-01-335 Provisional appointment. Appointment made prior to establishment of an eligible list, per the provisions of WAC 251-19-030. A person so appointed is required to apply through the competitive process to be considered for the position on a permanent basis.

[Statutory Authority: RCW 28B.16.100. 88-02-017 (Order 164), § 251-01-335, filed 12/30/87, effective 2/1/88; 86-09-078 (Order 147), § 251-01-335, filed 4/22/86.]

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WAC 251-01-340 Public records. Any writing containing information relating to conduct of government or the performance of any governmental or proprietary function prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-340, filed 4/22/86.]

WAC 251-01-345 Rating factor or performance element. An element, duty, responsibility, skill, ability, or other specific aspect of performance which is evaluated as part of the annual performance evaluation.

[Statutory Authority: RCW 41.06.150. 00-10-027, § 251-01-345, filed 4/24/00, effective 6/1/00. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-345, filed 4/22/86.]

WAC 251-01-350 Rating guide. A document which states how ratings are assigned to applicants' experience, training, or other qualifications on each examination element.

[Statutory Authority: RCW 28B.16.100. 93-01-156, § 251-01-350, filed 12/23/92, effective 2/1/93; 86-09-078 (Order 147), § 251-01-350, filed 4/22/86.]

WAC 251-01-355 Reallocation. The assignment of a position by the personnel officer to a different class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-355, filed 4/22/86.]

WAC 251-01-360 Reassignment. A management initiated movement of a classified employee from one position to another in the same class.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-360, filed 4/22/86.]

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WAC 251-01-365 Related boards. The state board for community and technical colleges; and such other boards, councils, and commissions related to institutions of higher education as may be established. For purposes of application of these rules, the term "institution" shall be considered to include these related boards, unless specifically indicated to the contrary.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-365, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-365, filed 4/22/86.]

WAC 251-01-367 Representation fee. A fee in lieu of regular dues which an employee may pay to a union shop exclusive representative. The fee shall constitute an employee's proportionate fair share of the direct costs of negotiating and administering the collective bargaining agreement and of settling grievances, appeals, and disputes, and also the expenses of activities or undertakings normally or reasonably employed to implement or effectuate the duties of the organization as exclusive representative. This fee shall not include the cost of political or ideological activities, or any other activity of the organization, unrelated to the organization's duties as exclusive representative.

[Statutory Authority: RCW 28B.16.100. 88-18-018 (Order 172), § 251-01-367, filed 8/29/88, effective 10/1/88.]

WAC 251-01-370 Research exemption. Individuals in research-exempt positions spend the majority of their time in one or more of the following activities: Identification and definition of research problems, design of approaches or hypotheses and methodology to be used, design of specific phases of research projects, analysis of results, development of conclusion and hypothesis, presentation of research results in publishable form.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-370, filed 4/22/86.]

WAC 251-01-375 Resignation. A voluntary termination of employment.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-375, filed 4/22/86.]

WAC 251-01-380 Reversion. The return of a permanent employee from trial service to the most recent class in which permanent status was achieved at the institution.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-380, filed 4/22/86.]

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WAC 251-01-382 Salary range. A sequence of minimum, intervening, and maximum dollar amounts designated by the director as the monthly compensation for a class. Salary ranges are identified in the classification/compensation plan by either a whole number (standard range) or a whole number with a decimal suffix (comparable worth adjustment indicator).

[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-01-382, filed 7/8/04, effective 8/8/04. Statutory Authority: RCW 28B.16.100. 87-20-024 (Order 160), § 251-01-382, filed 9/30/87.]

WAC 251-01-385 Specific position elements. Knowledges, skills, and abilities which a job analysis indicates to be significant for performing the duties of a specific position in a class but which are not significant for the class in general.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-385, filed 4/22/86.]

WAC 251-01-390 Specific position requirements. Specific position elements which are essential job elements.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-390, filed 4/22/86.]

WAC 251-01-392 Standard range. A salary range identified by a whole number.

[Statutory Authority: RCW 28B.16.100. 87-20-024 (Order 160), § 251-01-392, filed 9/30/87.]

WAC 251-01-395 Supervisor. Any individual having authority, in the interest of the employer, to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them or adjust their grievances, or effectively to recommend such action if in connection with the foregoing the exercise of such authority is not of a merely routine or clerical nature, but requires the use of independent judgment.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-395, filed 4/22/86.]

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WAC 251-01-400 Supplemental certification. A process by which persons with disabilities, Vietnam Era veterans and disabled veterans, and persons age 40 and over can be referred to employing officials for the filling of position vacancies in job classes/categories where it has been determined that underutilization exists.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-400, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 28B.16.100. 87-02-036 (Order 154), § 251-01-400, filed 1/2/87, effective 2/1/87; 86-09-078 (Order 147), § 251-01-400, filed 4/22/86.]

WAC 251-01-405 Suspension. An enforced absence without pay for disciplinary purposes.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-405, filed 4/22/86.]

WAC 251-01-410 System examination. An examination developed to meet the requirements of all institutions in the higher education system and approved by the director for use by all such institutions.

[Statutory Authority: RCW 41.06.150. 98-19-035, § 251-01-410, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-410, filed 4/22/86.]

WAC 251-01-415 Temporary appointment. (1) Work performed in the absence of an employee on leave for more than six consecutive months in accordance with WAC 251-19-120(2); or

(2) Performance of work which does not exceed one thousand fifty hours in any twelve consecutive month period from the original date of hire or October 1, 1989, whichever is later, in accordance with WAC 251-04-040(6); or

(3) Formal assignment of the duties and responsibilities of a higher level class for a period of less than six consecutive months.

[Statutory Authority: RCW 41.06.150. 01-11-112, § 251-01-415, filed 5/22/01, effective 7/1/01. Statutory Authority: RCW 28B.16.100, 28B.16.040(2) and 70.24.300. 90-01-007, § 251-01-415, filed 12/7/89, effective 1/7/90. Statutory Authority: RCW 28B.16.100. 89-13-074 (Order 179), § 251-01-415, filed 6/21/89, effective 10/1/89; 88-02-017 (Order 164), § 251-01-415, filed 12/30/87, effective 2/1/88; 86-09-078 (Order 147), § 251-01-415, filed 4/22/86.]

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WAC 251-01-425 Training. Formal and systematic learning activities intended to provide employees with the knowledge and skills necessary to become proficient or qualified in a particular field.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-425, filed 4/22/86.]

WAC 251-01-430 Transfer. An employee initiated change from one classified position to another in the same class without a break in service.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-430, filed 4/22/86.]

WAC 251-01-435 Trial service. The initial period of employment following promotion, transfer, demotion, or lateral movement into a class in which the employee has not held permanent status at the institution or related board, beginning with the effective date of the change and continuing for six months, unless interrupted as provided in these rules or extended as provided in WAC 251-19-060.

[Statutory Authority: RCW 41.06.150. 99-19-118, § 251-01-435, filed 9/21/99, effective 11/1/99. Statutory Authority: RCW 28B.16.100. 88-02-017 (Order 164), § 251-01-435, filed 12/30/87, effective 2/1/88; 86-09-078 (Order 147), § 251-01-435, filed 4/22/86.]

WAC 251-01-440 Underutilization. Having fewer racial/ethnic minorities, women, persons age 40 and over, Vietnam Era veterans and disabled veterans, or persons with disabilities in a particular job group than would reasonably be expected by their availability.

[Statutory Authority: RCW 41.06.150. 99-05-042, § 251-01-440, filed 2/12/99, effective 4/1/99. Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-440, filed 4/22/86.]

WAC 251-01-445 Union shop. A union membership provision which, as a condition of employment, requires all employees within a bargaining unit to pay monthly or other periodic dues to an employee organization, or to pay a representation fee or nonassociation fee.

[Statutory Authority: RCW 28B.16.100. 88-18-018 (Order 172), § 251-01-445, filed 8/29/88, effective 10/1/88; 86-09-078 (Order 147), § 251-01-445, filed 4/22/86.]

WAC 251-01-450 Union shop representative. An employee organization which is the exclusive representative of a bargaining unit that has been certified by the director as the union shop representative following an election wherein a majority of employees in the bargaining unit voted in favor of requiring membership in the employee organization as a condition of employment.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-450, filed 4/22/86.]

WAC 251-01-460 Writing. Handwriting, typewriting, printing, photostating, photographing and every other means of recording any form of communication or representation including letters, words, pictures, sounds; or symbols or combination thereof and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents.

[Statutory Authority: RCW 28B.16.100. 86-09-078 (Order 147), § 251-01-460, filed 4/22/86.]

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Chapter 251-01 WAC DEFINITIONS

Chapter 251-01 WAC
DEFINITIONS