WAC
251-07-010 Classified employee files--General provisions.
251-07-020 Personnel files--Responsibility for.
251-07-030 Adverse materials.
251-07-040 Access.
251-07-050 Destruction or retention of information.
251-07-060 Employee rebuttal.
251-07-100 Temporary appointment records.
WAC 251-07-010 Classified employee files--General provisions. Each institution shall maintain an official file of each classified employee, showing a record of employment and such other information required for business and legal purposes. The burden of demonstrating the institution's business or legal need to know rests with the institution.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-010, filed 4/1/87, effective 5/1/87.]
WAC 251-07-020 Personnel files--Responsibility for. The personnel officer of each institution is responsible for local administration and management of official classified employee personnel files.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-020, filed 4/1/87, effective 5/1/87.]
WAC 251-07-030 Adverse materials. Employees shall be provided a copy of all adverse material placed in the official file at the time the material is included in the file.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-030, filed 4/1/87, effective 5/1/87.]
WAC 251-07-040 Access. Upon written request of an employee, the institution shall permit that employee to inspect any or all of his/her own official personnel file. The institution shall also permit the above inspection privilege to an employee's representative upon written authorization by the represented employee. Each institution shall make such file available within a reasonable period of time after the employee or his/her representative requests the file. Copies will be provided in accordance with the institution procedure.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-040, filed 4/1/87, effective 5/1/87.]
WAC 251-07-050 Destruction or retention of information. (1) Information shall be retained as long as it has a reasonable bearing on the employee's job performance or upon the efficient and effective management of the institution except as provided in WAC 251-20-040(5).
Adverse material or information related to employee misconduct or alleged misconduct which is determined to be false and all such information in situations where the employee has been fully exonerated of wrong doing shall be promptly destroyed.
(2) Notwithstanding subsection (1) of this section, an institution may retain information relating to employee misconduct or alleged misconduct, if:
(a) The employee requests that the information be retained; or
(b) The information is related to pending legal action or legal actions may reasonably be expected to result.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-050, filed 4/1/87, effective 5/1/87.]
WAC 251-07-060 Employee rebuttal. The employee shall have the right to have placed in his/her own personnel file a statement of rebuttal or correction of information contained in the file within a reasonable period of time after the employee becomes aware that the information has been placed in the file.
[Statutory Authority: RCW 28B.16.100. 87-08-056 (Order 155), § 251-07-060, filed 4/1/87, effective 5/1/87.]
WAC 251-07-100 Temporary appointment records. Each institution shall maintain information for temporary employees as specified in WAC 251-19-122. At least quarterly each institution shall produce a record which shows the cumulative hours worked for each temporary employee. This record shall be kept on file in the personnel office and shall be made available to the director upon request.
[Statutory Authority: RCW 41.06.150. 04-15-020, § 251-07-100, filed 7/8/04, effective 8/8/04; 98-19-035, § 251-07-100, filed 9/10/98, effective 10/12/98. Statutory Authority: RCW 28B.16.100. 89-13-074 (Order 179), § 251-07-100, filed 6/21/89, effective 10/1/89.]